This spring we have been working hard to help create better workflows for associations as they host their annual state conferences. One of the main focuses has been helping the production of name-tags/badges and as well as features such as purchased meal tracking. Here are a few features to help in those areas:
Vendor Representatives
We now automatically populate a list of representatives attending the conference based on the representatives entered by the vendor on the conference form. This list is useful not only for tracking counts, but also for communicating during the event itself. It is especially useful in the golf outing events where the export is extremely difficult to compile a list for.
Representatives list for the conference event
Badges Export
This list allows us to add a much needed export to both members and vendors: Badges CSV. This export is targeted particularly towards badge/name-tag vendors that associations may be using for the conference. It provides:
Spreadsheet with a row per person (member or representative)
Columns for every meal/session indicating whether the person is attending or not
Columns for every purchase-ablemeal/session indicating if the member/vendor has paid for that person's attendance
Badges CSV Export
Badges Printout
Finally, these changes allow us to provide the initial steps into providing associations with options to produce event badges themselves! Both member and representative lists have the option to generate a full list of badges each attendee. We are working on a couple of options including:
Different styles of badges
Badges with QR codes
Badges fitting standardized templates (Avery.com)
Badges with associations colors and logos, or blank
Current Badge Options
Future Possibilities
We want to continue working with each association as they present their problems and difficulties in this area, and hope that will help us refine these areas. We are excited because each of these challenges means solutions that end up being novel to other associations. Everyone wins!
